The Office of Procurement shall purchase or contract for all materials, supplies, equipment and contractual services according to defined monetary limits.

These monetary limits are adjusted each January 1^st in accordance with the percentage change in the Consumer Price Index for All Urban Consumers: All Items (CPI-U) for the United States City Average as published by the United States Department of Labor, Bureau of Labor Statistics, for the 12-month period ending each September 30^th.  The percentage change shall be neither less than 0% nor more than 3% and be rounded to the nearest $100.00.

The monetary limits as of January 1, 2023 are:

• $0.00 to $5,700.00 - Solicitation is optional and at the discretion of the Chief Procurement Officer.
• $5,700.01 to $14,300.00 - Solicitation is either telephonic or written and three qualified and responsible vendors are required as a minimum unless a reasonable effort fails to obtain a minimum.
• $14,300.01 to $36,100.00 - Written quotations are required and four qualified and responsible vendors are required as a minimum unless a reasonable effort fails to obtain the minimum.
• $36,100.01 and over – Advertising and formal competitive bidding or solicitation of proposals is required.

The CPI-U increased for the 12-month period ending September 2023 by 3.7%, therefore the monetary limits will be increased by the 3% maximum. 

The new monetary limits as of January 1, 2024 are:

• $0.00 to $5,900.00 - Solicitation is optional and at the discretion of the Chief Procurement Officer.
• $5,900.01 to $14,800.00 - Solicitation is either telephonic or written and three qualified and responsible vendors are required as a minimum unless a reasonable effort fails to obtain a minimum.
• $14,800.01 to $37,200.00 - Written quotations are required and four qualified and responsible vendors are required as a minimum unless a reasonable effort fails to obtain the minimum.
• $37,200.01 and over – Advertising and formal competitive bidding or solicitation of proposals is required.