Accounts Payable

| Departments breadcrumb separator

Fiscal / Tax Claims breadcrumb separator

	MONDAY	TUESDAY	WEDNESDAY	THURSDAY	FRIDAY
Week 1					Invoices Posted
Week 2	Invoices to Fiscal	Edit	Edit	Check Run Printed	Early Release Checks Mailed
Week 3	Employee Reimbursement Checks Mailed	Check Run Reviewed by Controller	Check Run Reviewed by Fiscal Officer	Check run Mailed

Week 1
1. Office enters payments throughout the week.
2. Entry must be completed and posted by 4:00 Friday.
Week 2
1. Office submits invoices to the Fiscal Office by 12:00 Monday.
2. Fiscal Office Edit Process is Tuesday & Wednesday.
3. Accounts Payable Staff :
4. Checks Vendor Name and Address
5. Checks Input of Budget # and Amount
6. Verifies Proper Authorization
7. Reviews All Receipts & Attached Backup
8. Sorts Invoices w/ remainder of Check Run
9. Fiscal Office Prints Check Run on Thursday (approx. 2:00)
10. Early Releases : approx. 12:00 Friday
11. Check Run is brought to the Controller's Office on Friday afternoon
Week 3
1. Monday : Employee Reimbursement Checks Mailed
2. Mon & Tues : Check Run reviewed by Controller's Office
3. Tues:Check Run returned to the Fiscal Office (approx 12:00)
  Checks processed through Check Signing Machine
4. Wednesday : Check Run reviewed by Fiscal Officer
5. Thursday : Checks mailed (approx 12:00)